Six Known Ways to Evaluate Cloud-based Payroll Software for Small Businesses.

Payroll software plays a crucial role in an organization of any size, type, or industry because it manages the finances. As a reason, before implementation, the small businesses need to evaluate the system to understand it thoroughly. Because implementation of the wrong software will increase the challenges instead of decreasing them. Researching, buying, and implementation of payroll software is a time-consuming and expensive process. Furthermore, it also involves participation; from your team, management, and stakeholders to make the best decisions. We have made; a comprehensive list of six factors to evaluate cloud-based payroll software for small businesses. 

Industry Expertise:

Every industry or company will have different requirements and ways to process payroll. As a result, when your organization plans to implement an online payroll software, they should look into every aspect. For instance, they should check the expertise domain of the vendor and see if they will fulfill your needs.  Additionally, you should also look into what payroll software your competitors or industry uses. Once you research the solution used in your industry, you can start filtering them based on your requirements. Industry expertise plays a crucial role in the evaluation of software because the more expertise in your industry, the better it will adapt to your processes. 


Integration is another crucial factor that should influence your selection criteria and process. Your organization might use other software to simplify the operation in different departments. Additionally, as your business expands, your need for software might grow to streamline operation. Using multiple software solutions for various purposes might increase the employee's frustration and time taken. As a result, when you are selecting a cloud-based payroll software for your business you should look into the integration aspect. Because the software which; you choose should seamlessly integrate with the third-party application to manage everything on a single platform. After you implement payroll software you should not realize that the integration is a challenge and will have to change. 


The best payroll management software will help businesses to automate most of the aspects of the payroll. That is why when you plan for the implementation of software to simplify finances, you should look if it automates the process. Because automation of the payroll process will help to reduce; the work burden on the team and inaccuracy. Payroll processing includes tracking attendance, leaves, taxes, and arrears. Now imagine, if you monitor all of these manually will increase the risk of mistakes which directly hamper employee satisfaction. As a result, when you evaluate the cloud payroll software, you should choose a solution that automates most of your processes. 


Finance is a valuable resource for all organizations, especially for small businesses. If small businesses spend an unnecessary amount of money on things they do not need, they will fail terribly. Need not to mention that payroll processing software will add the monthly expense to your accounts payable. There are various vendors in the market, with everyone having their pricing methodologies. Not all small businesses need all the features in their processes and add to the expenses. Small businesses should understand their needs and customize the software to fulfill their needs. You should choose a cloud-based software vendor that allows you to customize the software and only pay for the features you use. 

After-Sales Service:

Irrespective of the best payroll software in India, there will be a time you require additional support from the vendor. For example, there will be times when the system lags, crashes, or has downtime; you will need to speak to customer support. Needless to say, that the effectiveness of the software depends on the quality of the customer service. When you are evaluating; the online payroll software for small businesses; you should look at the customer service quality. Because when the system is down or lagging, it slows your processes and impacts your business in multiple ways. When you evaluate the software solutions, you should scrutinize the customer service of the vendor. You can check the knowledge, friendly ness and resolution time taken to resolve your grievance.  

Implementation Time:

Implementation time plays a crucial role while implementing the payroll management system. Because after you make a decision and sign a deal, you should not wait for ages for software implementation. Implementation time of the software will help to gauge the time the vendor will take to resolve your queries and grievances. The best cloud-based payroll management software will not take much time to implement because you can download the application make an ID to start using it. Additionally, many software vendors provide a free trial period which you can use to evaluate the software. 


The implementation of the payroll management software is a time-consuming and expensive process. As a result, businesses should do proper research and evaluate the software vendors before making a selection. There are multiple factors that you need to consider; while evaluating a cloud-based payroll management system; for your small business. 


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  1. author
    27 Aug 2019
    Tomas Mandy

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    1. author
      27 Aug 2019
      Britney Millner

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  2. author
    27 Aug 2019
    Simon Downey

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